Job Title: Administrative Specialist - USA Job .

Agency: Commonwealth of Kentucky, Cabinet for Health & Family Services
Location: 256 Main St, Beattyville, KY 41311
Salary: $49,533.60 per year
Job Type: Full-Time (Eligible for Overtime)

About the Role

The Kentucky Department for Community Based Services (DCBS) is seeking a dedicated Administrative Specialist to join our team. This role is vital in providing administrative support to our office, enhancing services for families, children, and vulnerable adults in our community. If you are organized, motivated, and thrive in a fast-paced environment, we encourage you to apply!

Key Responsibilities

• Maintain and organize files, logs, and documents.
• Perform data entry and manage office records.
• Draft, prepare, and file correspondence, forms, and reports.
• Answer inquiries and provide detailed information via phone, email, and in person.
• Manage payroll, timekeeping, and attendance documentation.
• Prepare daily, monthly, and annual reports as needed.
• Operate office equipment, including computers and copiers.
• Order office supplies and maintain inventory.
• Handle incoming and outgoing mail distribution.

Skills and Expectations

• Strong Communication: Excellent verbal and written skills for handling inquiries and preparing documents.
• Time Management: Ability to effectively prioritize tasks and manage multiple assignments.
• Team Player: Willingness to collaborate and work well within a team environment.
• Organizational Skills: Detail-oriented with strong multitasking abilities.

Benefits

• Flexible work schedule
• Comprehensive health and life insurance
• Retirement plan
• Paid vacation and sick leave
• Opportunities for career growth through training and mentoring

Qualifications

• Education: Bachelor’s degree from an accredited college or university.
• Experience: At least one year of professional experience in an administrative, business, or clerical role.
• Substitutions: Additional education may substitute for required experience, and relevant experience may substitute for education on a year-for-year basis.
• Special Requirements: None

Application Process

To apply, you must create an Indeed account and visit the Commonwealth of Kentucky’s official employment page. Please be aware that this position requires a fingerprint-based background check as it involves access to federal tax information.

Additional Information

• Probationary Period: This role includes a 6-month probationary period as per KRS 18A.111.
• Equal Opportunity Employer: We welcome applications from all qualified candidates, including those from diverse backgrounds (M/F/D).

For any questions regarding the job posting, please contact Gaylena Holbrook at gaylena.holbrook@ky.gov or call 606-788-6852.

Ready to make a difference in the community? Apply now to join the DCBS team as an Administrative Specialist!