Administrative Assistant/Office Assistant - Denmark Job .

 

Location: 5 Park Plaza, Irvine, CA
Employment Type: Full-time
Salary Range: $60,000 - $70,000 per year

Overview:
Ramboll, a premier environmental consulting firm, is seeking a skilled and organized Administrative Assistant to join our team in Irvine, CA. We provide technical services to public and private sectors and are focused on fostering a sustainable future. In this role, you’ll support our office's daily functions and contribute to creating client deliverables. If you are a detail-oriented professional with strong time-management skills and a commitment to quality, this may be an ideal opportunity for you.

Position Responsibilities:
As an Administrative Assistant, your primary role will be to provide administrative support to technical and administrative staff, assisting with project deliverables and daily office needs. Key responsibilities include:

• Formatting, quality-checking, and producing client deliverables and technical reports.
• Organizing and maintaining project files.
• Creating spreadsheets, composing routine correspondence, and assisting with document preparation.
• Indexing, converting documents, and supporting litigation-related tasks using OCR.
• Preparing marketing materials and handling database entry for project documentation.
• Purging project files before archival.
• Managing reception duties and coordinating invoices or statements.
• Organizing meetings, webcasts, conferences, and company events.
• Coordinating office facilities, such as maintaining common areas and handling security protocols.
• Coordinating recruitment-related tasks and candidate interview scheduling.
• Arranging travel and managing principal contacts and schedules.

Occasional Responsibilities:

• Travel to our Los Angeles office to provide support as needed.

Preferred Qualifications:
Ramboll encourages personal and professional growth within a supportive environment. Ideal qualifications include:

• A minimum of five years of experience in mid- to senior-level administrative support.
• A Bachelor’s degree is preferred, though equivalent experience will also be considered.
• Strong organizational skills, with the ability to handle multiple tasks and maintain attention to detail.
• Proficiency in time management, prioritizing tasks, and meeting tight deadlines.
• Self-motivated and adaptable, with a collaborative and professional demeanor.

Essential Skills:
Technical, organizational, and communication skills are crucial for success in this role. You should have experience with:

• Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook, and proficiency in Adobe Acrobat Professional.
• Experience with expense reports, data compilation, and form design.
• Editing and proofreading large documents for formatting, grammar, and accuracy.
• Conducting online research and managing large datasets.
• Organizing complex scheduling and preparing detailed reports and multimedia presentations.
• Working independently and as part of a team to complete high-quality work under pressure.
• Handling diverse administrative tasks with a problem-solving approach.

Why Join Us?
At Ramboll, we believe in developing our employees and fostering a culture that values diversity and inclusion. As part of our team, you’ll benefit from:

• Leadership committed to your growth and a positive, inclusive work environment.
• An open, empowering culture driven by sustainability and innovative thinking.
• A long-term focus and commitment to balance and flexibility at work.

Commitment to Diversity and Inclusion:
Ramboll is dedicated to equality, diversity, and inclusivity. We strive to create a welcoming environment where every employee can succeed, valuing perspectives and backgrounds that strengthen our ability to serve clients sustainably. We encourage candidates from all backgrounds to apply and welcome applications from candidates with disabilities, offering accommodations to ensure comfort throughout the application process.

About Ramboll in the Americas:
As part of a global architecture, engineering, and consulting firm founded in Denmark, Ramboll is committed to sustainable development. Our experts work across more than 70 offices in the Americas to deliver solutions in Environment & Health, Water, Energy, and Urban Planning & Design. Our Environment & Health division tackles complex environmental and social challenges, providing scientifically sound solutions to reduce pollution and restore ecosystems.

Salary and Benefits:
The base salary for this role ranges between $60,000 and $70,000 per year, with the possibility of variation based on experience, location, market conditions, and qualifications. Ramboll offers comprehensive benefits and opportunities for growth within a supportive work environment.

Ready to Apply?
Submit your application, including a current resume, through the company website. We value diverse perspectives and look forward to learning more about your background and experience.

Contact Information:
If you need any adjustments to facilitate the application process, please let us know. Your application will remain confidential in accordance with EEO guidelines.

Join us at Ramboll and be a part of our commitment to creating a sustainable future for both people and the planet.