DSV - Global Transport and Logistics
Itasca, IL 60143
Pay: $24.75 - $33.50 per hour | Full-Time
About DSV
Founded in 1976 by a group of independent hauliers in Denmark, DSV has grown to become the world's 3rd largest provider of global transport and logistics solutions. Operating in over 80 countries, DSV supports the entire supply chain by offering transport, storage, packaging, and clearing services to customers worldwide. While our reach is global, we maintain a local presence close to our customers. Learn more at [www.dsv.com](http://www.dsv.com).
Position Overview:
We are seeking a highly organized and motivated **Administrative Specialist / Office Manager** to join our Chicago office. This role is integral to maintaining smooth office operations and providing comprehensive administrative support. As part of our team, you will manage a variety of tasks, including scheduling, travel arrangements, office supply management, and employee onboarding.
Key Responsibilities:
Provide direct administrative support such as scheduling meetings and events, arranging travel, and maintaining calendars.
Assist in managing phone extensions and ensuring accurate employee lists for reception.
Monitor and order office supplies, furniture, electronics, and other essentials.
Oversee office space planning, including moves, workstation changes, and infrastructure updates.
Welcome and assist visitors; provide general support as needed.
Facilitate onboarding for new hires, including setting up mobile phones and related equipment.
Plan and coordinate in-house or off-site activities such as conferences, celebrations, and employee events.
Act as the wellness ambassador for the branch and coordinate branch participation in the Business Continuity Plan (BCP).
Run and distribute client and management reports as per Standard Operating Procedures (SOPs).
Perform other duties as assigned to support office operations.
Required Qualifications & Skills:
Education: Associate degree in Office Administration or related field preferred.
Software Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and experience with business email platforms like Microsoft Outlook.
Office Equipment: Familiarity with common office equipment such as modern phone systems, fax machines, and printers.
Communication: Strong communication skills, able to handle multiple requests from different departments.
Organization: Highly organized, with the ability to create systems for others to follow.
Multitasking: Comfortable managing multiple tasks in a fast-paced, high-stress environment.
Additional Information:
Compensation: $24.75 - $33.50 per hour, based on skills, experience, and other business-related factors.
Employment Type: At-will employment (except in Montana, where just cause is required for termination).
Equal Employment Opportunity:
DSV is committed to fostering an inclusive and diverse workplace. We offer equal employment opportunities without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by law. If you require assistance during the application process, please reach out to Human Resources at hr@us.dsv.com.
About DSV’s Culture:
At DSV, we prioritize integrity, collaboration, and sustainability. With over 75,000 employees globally, we work together to provide exceptional customer experiences and promote transparency. If you're driven and talented, we will support your career growth and help you reach your full potential.
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